Technology

Purpose-built for capital raising.

Every tied agent receives complimentary access to our fundraising platform. Purpose-built for alternative investments. Designed for the way placement professionals actually work.

Overview at a Glance

One dashboard. Every mandate.

One dashboard. Every mandate.

Your fundraising dashboard aggregates everything that matters into a single view. Total investors across all strategies. Open pipeline and weighted pipeline values calculated from your custom stage probabilities. Hard commitments. Overdue follow-ups.

Filter by team member to see individual performance. Switch between pipeline breakdowns by stage, strategy-level progress against targets, upcoming tasks, and a calendar view combining marketing events, roadshow stops, and follow-up deadlines.

No spreadsheets. No manual consolidation. Real-time numbers that reflect the current state of every fundraise.

Relationship Management

Your investors. Fully organised.

Your investors. Fully organised.

Manage your entire investor universe in one place. Store contact details, classify by type (pension fund, family office, insurance company, fund of funds, and more), track AUM, assign ownership to team members, and maintain a complete activity history.

Full investor profiles with contact, classification, and regulatory status (Retail, Professional, Eligible Counterparty)
Opt-up workflows with document upload for investors changing classification
Activity logging across every touchpoint — calls, emails, meetings, LinkedIn, and more
Per-investor document storage with secure upload and signed-URL download
CSV import for migrating existing investor databases
Ownership assignment across your team with last-contacted tracking
Cross-strategy view showing every pipeline entry for a given investor

Every investor record is company-private. Your data never leaks to other agents or managers on the platform.

Track Every Conversation

From first meeting to hard commit.

From first meeting to hard commit.

Track investor progress across every strategy you represent. Custom pipeline stages with configurable probabilities let you model your fundraising process exactly the way you work — from initial outreach through soft commit to subscription.

Custom stages per company — name, colour, sort order, probability weighting (basis points)
Drag investors through stages; stage changes are timestamped automatically
Expected amounts per pipeline entry for pipeline value calculations
Follow-up scheduling with next-action dates surfaced on the dashboard
Touchpoint logging at both investor and pipeline level
Subscription capture when an investor reaches a final stage — amount, currency, fee type, rate, frequency, and dates
Public comments visible to strategy owners for transparent reporting
Pipeline export as PDF or Excel with optional filters

Weighted pipeline calculations use your custom stage probabilities. Final stages contribute 100%. Declined stages contribute 0%. Everything in between uses the probability you set.

Product Library

Every mandate. Fully documented.

Every mandate. Fully documented.

Organise the fund managers and strategies you represent. Each GP profile holds contact information, KYC document status, next update call dates, and internal notes. Each strategy captures everything a placement professional needs: vehicle type (AIF or UCITS), target size, currency, vintage, close dates, and more.

GP profiles with contacts, team/finance email, website, internal comments, and KYC document tracking
Strategy records for both AIF and UCITS vehicles
UCITS share class management — ISIN, currency, status, fee structure, NAV vs. commitment basis
AIF success fee term management — fee type, rate, effective dating, activate/deactivate
GP retainer fee configuration — amount, cadence, invoice day, strategy linkage
Marketing activity tracking per strategy — webinars, conferences, newsletters, press releases
Roadshow planning with stops (city, venue, dates), time slots, and booking management
Strategy sharing across the network with granular visibility controls
Secure Document Sharing

Institutional-grade data rooms. Built in.

Institutional-grade data rooms. Built in.

Create virtual data rooms for due diligence, fundraising materials, or any scenario that requires controlled document sharing with external parties. Every data room includes folder structures, granular member permissions, and a full audit trail.

Unlimited data rooms with folder and file organisation
Role-based access: Admins manage content and members; Viewers access documents
Invite members by email with optional skip-email and copy-link workflows
File upload, rename, delete, and bulk download
PDF preview directly in the browser
Full-text search across documents
Access logging — every upload, view, and download is recorded with timestamps
Per-member and per-room email notification controls
Room duplication for repeatable setups
Custom branding with room-level logo upload
Signed URLs with 60-second TTL — files are never publicly accessible

All file access is logged. You always know who viewed what and when.

Get Paid

From subscription to invoice. Seamlessly.

From subscription to invoice. Seamlessly.

When an investor commits, the platform captures the subscription details including fee type, rate, and frequency. These flow into your invoicing workflow automatically.

Invoice creation linked to GP, period, and due date
Line items connected to subscriptions and investors
Invoice lifecycle management — Draft, Sent, Paid
VAT handling
PDF generation and download
Send invoices directly with recipient and CC email configuration
Invoice groups with configurable cadence (e.g. quarterly), start date, and invoice day
Retainer fee invoicing for recurring GP arrangements

No more spreadsheets to reconcile subscriptions against invoices. The data flows from pipeline to commitment to invoice.

Work Together

Built for teams. Not just individuals.

Built for teams. Not just individuals.

Whether you are a solo practitioner or a team of five, the platform adapts. Assign investors and pipeline entries to individual team members. Filter the dashboard by owner. Manage roles and permissions.

Invite team members with role-based access (Company Admin or Business Development)
Assign investor and pipeline ownership across the team
Filter dashboard KPIs, pipeline, and tasks by team member
Follow-up task lists per person
Activity history shows who logged what and when
Company Admins manage team membership, pipeline stages, branding, and invoicing
Business Development users focus on investors, pipeline, and day-to-day fundraising
Get Started Fast

Structured onboarding. From application to approval.

Structured onboarding. From application to approval.

New tied agents go through a guided onboarding process directly on the platform. Schema-driven questionnaires, required document uploads, and a clear review-and-submit workflow. Once approved, the full fundraising platform unlocks.

Multi-section questionnaire with autosave and progress tracking
Required and optional document upload with status tracking
Review and submit workflow with confirmation
Status visibility — Submitted, In Review, Changes Requested, Approved
Dashboard integration showing onboarding progress and actionable next steps
KYC document management at both company and GP level
Enterprise-Grade Security

Your data. Protected.

Multi-factor authentication (OTP verification)
Session invalidation on password change
Rate limiting on authentication and sensitive operations
All data scoped to your company — strict tenant isolation
Investor data is company-private by design — never shared with other platform users
File storage via signed URLs with short-lived tokens — nothing is publicly accessible
Full audit trail for security events (password changes, logo updates, data room access)
Shared strategy views are sanitised — touchpoints, private comments, and internal notes are never exposed
Get Started

Included. Not extra.

The substnz platform is included in our standard tied agent arrangement at no additional cost. You are welcome to use it. You do not have to. But most agents find it becomes indispensable within weeks.

contact@substnz.eu